Tri-c

ITS Service Catalog

Training for WebEx for Faculty and Staff

Please search in TEC for these brand new WebEx online learning videos plus workbooks!

  • WEBEX1000 (How to Join a WebEx Meeting)
  • WEBEX1001 (How to Schedule and Host a WebEx Meeting)

In-person training for WebEx is also often available in TEC; check regularly for a session near you!

Creating a WebEx Meeting in Outlook

The easiest way for most faculty and staff to create a new WebEx meeting is through Outlook on a College-managed Windows computer, which can integrate with WebEx.  If you have not already, please make sure to activate your Outlook WebEx plugin!

  • Click on the Start Button, then All Programs, then WebEx, then "Enable WebEx Outlook Scheduler".  You will be prompted to sign in to the Tri-C Login Center, and then you will receive confirmation that the installation is complete.  Restart Outlook if it is open.
  • Please read our quick-start document on creating WebEx meetings with Outlook.
  • If you are on a College Apple computer, you can schedule meetings through WebEx (below), or visit our Remote Access page to request VDI to access a virutal Windows computer for Outlook WebEx integration.

Creating a WebEx Meeting in WebEx

You may also create WebEx meetings through our WebEx portal at https://tri-c.webex.com .  Please read our quick-start document for the basic steps.

Starting a WebEx Meeting as the Host

If you are the meeting host, it is important to sign in to WebEx to start the meeting.

  • If the meeting details are in an email or Outlook calendar, click on the "Join WebEx meeting" link, then click on the link "start your meeting" to login and start the meeting
  • If you go to https://tri-c.webex.com and "Log In" using the link on the far right of your browser, you can choose a meeting to start under "My Meetings"

These videos from WebEx may also help you start meetings that you host:

WebEx Meeting Center Navigation

For a video overview of navigation in WebEx Meeting Center, please watch Navigating the Meeting Center Window from Webex.

Delegates with WebEx

Sometimes it is helpful to assign another person the ability to schedule meetings on your behalf.  This can be done through Outlook with WebEx integration.  Please read our quick-start document for assigning a delegate.

Personal Meeting Room

One more great option for quick meetings is the Personal Meeting Room, which is always ready for you and attendees.

A Personal Meeting Room is an always-on "reservationless" meeting that does not require any scheduling where the meeting link and numbers are always the same. This is an optional additional feature most suited for those who aren’t frequent meeting organizers and are looking for maximum flexibility. The meeting URL would always be, for example, https://tri-c.webex.com/meet/S01234567 with your individual S#. The caveats with this method are the host is required to login to start the meeting, and if you have back-to-back meetings and the first runs over everyone will join same room.

For additional help with Personal Meetings Rooms, please see the Meeting Center FAQ from WebEx.

At a Glance

Eligibility

  • Faculty and Staff